Rental
AI Operating System for Commercial Real Estate
Manage property, tenants, contracts, payments, service and communication in one AI platform.
Rental spots risks automatically, cuts unit downtime, speeds up letting, keeps payments under control and helps owners decide on the basis of data.
Every process on one platform
From the first lead to the renewal.
The AI watches the numbers 24/7
It flags deviations while it is still cheap.
Less manual work
Payments, service and communication automated. The early collection stages are drafted by the autopilot and proposed to the manager.
Full transparency
Every business metric available in real time.
One platform. Every revenue process.
Rental brings every commercial property management process into one ecosystem.
See what it looks like
Real Rental screens — what the manager and the owner see every day.
Portfolio
OCCUPANCY
90%
36 active · 2 moving out · 4 vacant
COLLECTED IN JUNE
78%
₴867k of ₴1.1m
ARREARS
₴0
0 debtors · ↓100% vs May
EXPIRING ≤30 DAYS
3
3 waiting on the manager’s decision
Collections · 6 months
charged collectedAverage collection over 5 months — 98%. June in progress: ₴249k is not yet due.
Needs attention
At risk
₴1 202 660
The whole business on one screen
Occupancy, collections, arrears and risk, all as of one date. Every figure is clickable through to the detail, and the AI flags the deviations worth checking — and shows what each signal rests on.
- Occupancy and cash flow in real time
- Arrears and debtors — the autopilot drafts the early stages
- The owner report in one click
Board
SHOWN
42
OCCUPIED
38
VACANT
4
LOSS FROM DOWNTIME
₴85 500
O. Fischer · 62 m²
V. Lang · 44 m²
47 m²
K. Martin · 71 m²
70 m²
67 m²
K. Walsh · 68 m²
M. Vogel · 76 m²
Who, where and until when — on a timeline
Every unit on a timeline. The red line is today. Occupied, in the pipeline and vacant are all visible — with the cost of the downtime in money. Hover for detail, click for the contract card.
- Downtime and what it costs, visible at once
- Contract expiries ahead of time, no surprises
- Renewal, indexation and termination in one click
K. Walsh
unit 60, Sonyachny development · ₴28 500/mo
Term and indexation
Start
25.02.2025
End
25.02.2027
Remaining
260 days
Indexation
fixed 9%/yr
Finance
Rate
₴28,500/mo
Deposit
₴28 500
Balance
no arrears
Payment
by the 5th
Charges (the real ledger)
Contract history
Tenant and property
K. Walsh
Individual · +380 68 ••• 12 34
Documents
Actions
Renew the contractThe contract card — the whole history in one place
Term, rate, indexation, a real payment ledger, history and documents for every tenant. Renewal, indexation and termination in one click, and before a term ends the autopilot drafts the renewal offer and asks the manager: whether to renew or not is their decision.
- A real ledger: charged, paid, outstanding
- Indexation is calculated by the contract formula
- Renewal, termination and the documents side by side
Reports
· from the same data as the screens · export to CSV / PDFFinance
Rent
Owner
Collections June 2026
COLLECTED · JUNE
74%
OF WHAT IS DUE
92%
EXPECTED
₴1.6m
Reports — from the same data as the screens
Rent roll, collections, debt ageing, contract expiries, P&L by property and the owner report. No double entry — everything is calculated automatically, and export to CSV or PDF is one click.
- Collections, arrears and P&L without spreadsheets
- The owner report is ready
- Export to CSV or PDF in one click
14 modules for the full letting cycle
Each module covers one operational process — together they work as a single system.
Module 1
AI Command Center
Run the business through AI rather than through dozens of reports
The AI reads data from across the platform and shows only what genuinely needs attention.
Capabilities
- AI Problems Radar
- Money at risk
- Critical events
- Warnings
- AI recommendations
- Early risk signals
- Contract expiries
- Units scheduled to become vacant
- Portfolio control
Risk indicators
- Arrears risk
- Risk of the contract not being renewed
- Equipment condition indicators
- Risk of an SLA breach
- Estimated amount at risk
Estimates drawn from operational data — payment history, contract terms, service tickets and telemetry. They are indicators rather than established facts: they show what to check. What to do with an indicator is a person’s decision: the AI recommends, the employee chooses the action.
Module 2
Portfolio Intelligence
Every property fully under control
A dashboard of its own shows the current state of the business.
Dashboard
- Occupancy
- Rent Roll
- Cash flow
- Arrears
- Collection rate
- Vacant units
- Yield
Analytics
- Payment dynamics
- Portfolio structure
- Property performance
- Revenue by building
- Commercial vs residential
Module 3
Property & Asset Management
Manage any number of properties
Supported
- Residential developments
- Office buildings
- Shopping centres
- Warehouses
- Mixed-use properties
For every unit
- Area
- Floor
- Rate
- Tenant
- Contract
- Status
- History
- Service requests
- Equipment
Module 4
Occupancy Timeline
A visual occupancy map of the whole portfolio
The chart shows not only today's occupancy but what is coming.
You can see
- When contracts expire
- Which units are about to free up
- Where money is being lost
- Which units are being marketed
The AI calculates
- Downtime
- Lost revenue
- Upcoming vacancies
Module 5
Vacancy Management
Do not let units sit idle
Every vacancy turns into a business process automatically.
Rental
- Calculates the cost of the downtime
- Shows the daily loss
- Publishes the listing
- Moves the unit into marketing
Integrations
- OLX
- DOM.RIA
- Brokers
Module 6
Sales CRM
A CRM built for property rental
The built-in CRM carries a unit through to a signed contract.
Lead sources
- Property portals
- Brokers
- Direct enquiries
- Referrals
KPI
- Conversion
- Time to close
- Pipeline value
- Channel performance
Module 7
Contract Lifecycle Management
The full contract lifecycle
The platform tracks in the contract
- Contract creation
- Indexation
- Deposits
- Dates
- Renewal
- Tenant move-out
The AI warns ahead of expiry
- 90 days out
- 60 days out
- 30 days out
Module 8
Billing & Revenue
Finances without Excel
Automatically
- Rent charges
- Utilities
- Pass-through
- Multi-currency contracts
- Indexation
Control
- Paid
- Due
- Overdue
- Partly paid
Module 9
Debt Collection Autopilot
Debt collection without the manual routine
The autopilot drafts the early stages — reminders and follow-up — and puts them to the manager. A formal notice it likewise only recommends: whether to move to one, terminate the lease or hand it to lawyers is the manager’s decision, and without that decision no notice goes out.
Channels
- Telegram
- Viber
- SMS
It shows
- Promises to pay
- Collection performance
- How much was recovered at the early stages
Module 10
Omnichannel Communication Hub
Every conversation in one window
The conversation history merges regardless of channel.
Channels
- Telegram
- SMS
- Viber
For every client
- Contract
- Balance
- Arrears
- Requests
- Conversation history
Module 11
AI Communication Copilot
The AI knows every client's context
Before a reply the AI shows the manager the full context and offers ready answers — all that is left is to press a button.
The AI shows
- The client's history
- Arrears
- Open requests
- Referrals
- Ready answers
Module 12
Service Desk
Facilities management
Requests come in via
- Telegram
- QR code
- App
- Website
The AI proposes
- The request category
The AI proposes the request category. It proposes neither the SLA target nor the assignee: the target comes from the SLA policy, and the assignment is made by the queue rule a person configured, or by a person — not by the AI.
Supported
- Photos
- History
- Proof of completion
- Analytics
Module 13
Asset Intelligence
Building systems under control
The platform knows the equipment in every building.
Condition indicators
- Signs of component wear
- Risk of equipment failure
- Recurring faults
Observations and estimates from telemetry, maintenance history and service tickets. An estimate is grounds to schedule work, not a guarantee.
Module 14
Reporting & Business Intelligence
Reports build themselves
Financial
- Rent Roll
- Cash Collection
- P&L
Operational
- Aging
- Vacancy
- Renewals
Management
- Owner Report
- Portfolio Analytics
Export
- CSV
AI is built into every module
Unlike a classic property management system, the AI is not a separate feature — it runs across the whole platform.
AI assists. Humans remain accountable.
Rental’s signals are a recommendation, not a decision. Collection, a formal notice, termination, renewal and non-renewal are decided by a person.
- Spots risks
- Shows arrears risk
- Shows when units are due to become vacant
- Recommends actions
- Drafts replies to tenants
- Proposes a request category
- Estimates the amount at risk
- Helps let units faster
- Analyses business performance
Automate the routine
Rental takes on:
Works with the tools you already use
Integrations with channels, listing sites and accounting systems.
Who Rental is built for
What the business gets
- Less unit downtime
- Rising occupancy
- A higher collection rate
- Collection without the manual routine
- Less load on the team
- Transparency across the whole portfolio
- Faster decisions
- One system instead of dozens of tools
- An AI that sees the whole operational picture of the business
Runs on the shared memory — Synapse
Units, bookings and tenant requests become the same kind of memory object as deals and projects. This is the same memory Synapse answers from and Command Center runs on. The memory comes with every paid plan, and its size is set by the plan you are on.
Ready to see Rental in action?
Rental is a working service on the Sintora platform. We will show it running and discuss how to configure and roll it out for your own processes.
A demo on the working service · rollout for your processes